10 modules · 58 capabilities
Everything PayBell HR
actually does.
The full module list — from the dashboard your managers open each morning to the permissions, approvals and audit trail that keep the numbers honest.
See the whole workforce at a glance
Open PayBell and the day is already summarised — headcount, who clocked in, who is late and what needs your attention before anyone asks.
4 capabilities
Overall dashboard
- Organization snapshotHeadcount, branches and departments in one live view.
- Action shortcutsJump straight into pending approvals and daily tasks.
Attendance dashboard
- Live clock-in statusPresent, late, absent and on-leave counts updating through the day.
- Branch and department viewDrill from the whole company down to a single team.
Keep every employee record in one place
Personal details, contracts, payroll setup and login access live on the same record — no side spreadsheets, no version confusion.
6 capabilities
Full detailsRecords & search
- Filter by designation and branchNarrow thousands of records to the group you actually need.
- Export list to CSVTake any filtered employee list out for auditors, banks or boards.
- Per-employee attendanceOpen one person and see their full attendance history in place.
Employment setup
- Contract managementTrack contract type, start and end dates, and renewals.
- Payroll settings managementSalary structure, allowances and deductions configured per employee.
- User login settingsDecide who gets self-service access and on what terms.
Track attendance automatically and accurately
Biometric punches flow in automatically, exceptions surface immediately, and the corrections you do have to make are recorded rather than quietly overwritten.
11 capabilities
Full detailsDaily attendance
- Filter by branchSupervise a single site without wading through the rest.
- On-time and late trackingLate arrivals separated from on-time staff automatically.
- Designation-wise attendanceCompare attendance across roles and grades.
- Missed punch-out handlingOpen shifts are flagged and closed with a controlled check-out button.
Employee attendance management
- Bulk actionsBulk check-in, bulk check-out and re-generation of attendance for a whole group.
- Date-wise attendancePull any single day or range and work through it line by line.
- Manual attendance entryAdd records for field staff or device downtime, with a trace of who added them.
- Status filtersPresent, absent, on leave and missed punch-out, isolated in one click.
- Absent managementReview absences, attach reasons and settle them before payroll runs.
- Overtime filterSurface everyone who worked beyond their shift, ready for costing.
- Export as CSVHand attendance data to payroll, finance or an external auditor.
Handle leave requests and approvals online
Staff apply from their phone, the request follows the route you defined, and balances update the moment it is approved.
5 capabilities
Full detailsApplications & approval
- Leave applicationEmployees apply online and track status without chasing HR.
- Recommenders and approversChoose who recommends and who finally approves, per group.
- Leave group managementDifferent entitlements and routes for different classes of staff.
Policy setup
- Leave categoriesAnnual, sick, maternity, unpaid and any category you define.
- Holiday settingsPublic and company holidays maintained centrally.
Run staff appraisals from start to finish
Initiate a review cycle, let it run to the right people, and keep every completed appraisal on the employee record.
4 capabilities
Full detailsAppraisal cycle
- Appraisal initiationLaunch a cycle for an individual, a department or the whole organization.
- Appraisal managementTrack what is in progress, what is pending and what is signed off.
Configuration
- Appraisal questions managementBuild and maintain your own question set — add, edit and reorder the questions each cycle asks.
- Appraisal settingsDefine the criteria, rating scales and cycle your organization uses.
Process payroll and produce payslips
Process one employee or the entire payroll, keep a full increment history, and produce payslips staff can pull themselves.
6 capabilities
Full detailsProcessing
- Individual processingRun or re-run a single employee without touching the rest.
- Bulk processingProcess a group, a branch or the full payroll in one pass.
- Payroll group managementSeparate rules and cycles for weekly, monthly or contract staff.
Salary & payslips
- Payslip managementMonthly and yearly payslips, available to HR and to the employee.
- Salary incrementsApply increments and keep the full increment history on record.
- Salary data managementMaintain salary structures, allowances and deductions in one place.
Payroll, attendance and leave reports, ready to export
Every report your team needs is already built in. Choose a branch and a date range, and export it — nothing to rebuild in a spreadsheet at month-end.
6 capabilities
Report library
- RSL statutory returnsMonthly schedule, yearly schedule and P16 — compliant and one click away.
- Payroll reportsCost, deduction and statutory reporting for finance and the RSL.
- Attendance reportsPunctuality, absence and overtime across any period or branch.
- Leave reportsBalances, utilisation and liability by category and group.
Working with reports
- Filter before you exportBranch, department, designation, date range and status.
- Export and shareCSV output that drops straight into your own spreadsheets.
Fully compliant with Revenue Services Lesotho
Every return the RSL asks for is generated in the exact required format — no rebuilding the schedule in a spreadsheet, no reconciling by hand at year end. One click each.
- One clickMonthly scheduleThe full monthly PAYE schedule, RSL-ready, straight from the payroll you just processed.
- One clickYearly scheduleThe annual return compiled from twelve months of processed payroll — no manual consolidation.
- One clickP16Employee tax certificates generated for your whole workforce in a single action.
Filing these returns accurately for Lesotho employers since 2016 — ten years and counting.
Set up PayBell to match your organization
Structure, tax, banking and pay rules are all yours to set — PayBell adapts to how you already work rather than the other way round.
6 capabilities
Organization
- Company settingsCompany details, branches and operating structure.
- Department managementCreate and maintain departments and reporting lines.
Pay rules
- Tax settingsPAYE and statutory rules kept current in one place.
- Bank settingsBank details and payment file configuration.
- Overtime settingsOvertime rates and thresholds applied consistently.
- Commission settingsCommission rules for the teams that earn them.
Control who can see and do what
Every user gets exactly the rights their role calls for — and nothing beyond it.
4 capabilities
Accounts
- Enable or disable usersCut off access the day someone leaves, without deleting their history.
- Password managementResets and password policy handled by administrators.
Permissions
- Granular permissionsControl what each user can see, edit, approve and export.
- Branch-scoped accessSite managers see their own branch, not the whole company.
Works with your devices and systems
PayBell sits between the devices your staff clock on and the systems your finance team already uses.
Biometric clocking devices
Fingerprint terminals sync in real time, across every branch you run.
Employee mobile self-service
Leave, payslips, profiles and notifications in every employee’s pocket.
CSV export everywhere
Employees, attendance, leave and payroll all export for finance, banks and auditors.
Built-in safeguards against errors and misuse
Attendance and payroll are where a small change is easiest to miss. PayBell records every change, routes approvals through the people you choose, and gives each user only the rights their role needs — so nothing important rests on one person alone.
Full audit trail
Who changed what, when, and what it was before. Manual attendance entries, salary edits and approvals all leave a record you can go back to.
Enforced approvals
Leave, attendance corrections and payroll changes travel through the recommender and approver route you configured — not around it.
Sophisticated permissions
Rights are assigned per user, per module and per branch, so preparing, approving and paying can be kept in separate hands.
How your HR data is protected
Payroll and personnel records are among the most sensitive data an organization holds. We treat them that way.
Secure hosting
Hosted on protected infrastructure with encrypted traffic and controlled administrative access.
ISO 27001 aligned
Data management practices aligned to the ISO 27001 information security standard.
Multiple secure backups
Regular, redundant backups so records survive hardware failure, error or incident.
An AI module, built on the data you already keep
Ten years of attendance, leave and appraisal records hold patterns no one has time to look for by hand. We are building a layer that reads them and tells your HR team what is worth a second look.
More about PayBell AI- Planned
Attendance pattern analysis
Spot recurring lateness, absences that cluster around weekends and holidays, and clock-in patterns that drift over time — per employee, team or branch.
- Planned
Leave pattern analysis
See which periods your leave requests pile into, which teams are heading for thin cover, and where leave usage looks unlike the rest of the department.
- Planned
Appraisal analysis
Summarise a whole appraisal cycle in a page, and surface where two managers rate comparable staff very differently.
- Planned
Employee feedback analysis
Read written feedback across the organization and group it into themes, so recurring concerns show up without anyone reading every response.
- Planned
Payroll anomaly checks
Flag figures that sit well outside an employee’s own history — before the payroll is processed rather than after.
- Planned
Ask your data a question
Type a plain question — "who was late more than five times last month?" — and get the answer as a report you can export.
Roadmap, not a release. None of this is live yet. We are sharing what we are working on so you can tell us which of it would actually help — that is what decides the order we build it in.
Tell us what you need